Poland – E-invoicing optional by 2022 mandatory by 2023

From 1st January 2022, Polish companies will be able to use electronic invoicing on a voluntary basis. From 1st January 2023, electronic invoicing will become mandatory.

Electronic invoicing in Poland is based on the Krajowy e-Faktur System or KSeF (National Electronic Invoice System) platform. The test environment and documentation on the implementation of electronic invoicing are available here.

What are the advantages of electronic invoicing?

  • The supplier is certain that the invoice has been received by their customer
  • All invoices will be issued on the basis of a template, making them easier to read
  • The time limit for obtaining a VAT refund is reduced. The authorities have announced that they will go from 60 days to 40 days;
  • The invoice remains in the database and cannot be damaged or lost.
  • It will no longer be necessary to include the words “Duplicate” when an invoice is damaged or lost or the words “correction of invoice” or “correction” on the corrected invoice.
  • the supplier/service provider will not have to keep invoices because they will be kept by the authorities on the platform for 10 years (retention period for tax obligations).

For more information you can visit the Polish government website here.



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