2024 Guide – VAT in Northern Ireland

Appoint a fiscal representative in Northern Irelandand make sure to be 100% VAT compliant

VAT in the UK

Whether you’re a European or non-European company, establishing certain activities in Northern Ireland may mean you need to register for VAT. You can use a fiscal representative or tax advisor to draw up your VAT, Intrastat and ESL returns with total peace of mind in Northern Ireland.

If you deal with companies in Northern Ireland, you may be able to claim a Northern Irish VAT refund.

In this VAT guide, we have brought together the specific features of the Northern Irish regulations, which interact with the harmonized framework within the European Union.presented in our guide to intra-Community VAT obligations.

With EASYTAX, be 100% VAT compliant, always.

Basic information

EU membership 1973
ISO code n/a
VAT introduced in Northern Ireland 1973
VAT name in Northern Ireland Value-added-Tax
VAT ID format in Northern Ireland XI123456789
Territories with special status in Northern Ireland n/a

VAT rates in Northern Ireland

Standard VAT rate 20%
Reduced VAT rate (1) 5%
Reduced VAT rate (2) n/a
Super reduced VAT rate n/a
VAT parking rate n/a
Zero VAT rate yes

Thresholds triggering VAT reporting obligations in Northern Ireland

Intrastat threshold at introduction 1 500 000 GBP (1 743 112 EUR)
Intrastat threshold on dispatch 250 000 GBP (290 518 EUR)
Distance selling threshold As of 1st July 2021, the threshold is EUR 10,000 for all intra-Community distance sales.

Reporting frequency in Northern Ireland

Intrastat return monthly depending on threshold
EC Sales List (ESL) return monthly, quarterly depending on threshold/conditions
VAT returns monthly, quarterly , annually
Reporting currency

VAT-related penalties in Northern Ireland

Failure to file a VAT return Penalty of 2 to 10% of the amount of VAT due per reporting period.
Late payment of VAT Penalty of 2 to 10% of the amount of VAT due per reporting period.
Failure to report ESL/DEB Penalty of 5, 10 or 15 GBP per day overdue.

Useful links on VAT in Northern Ireland

Tax Administration in Northern Ireland Tax authorities
Ministry of Finance in Northern Ireland Ministry of Finance
Check a VAT number in Northern Ireland Check a VAT number
EU VAT Guide EU VAT Guide
Need VAT assistance in Northern Ireland? Contact us now.

Appointing a tax representative or agent is sometimes an obligation, always a convenience.

A foreign company carrying out transactions in Northern Ireland subject to Northern Irish VAT, may be required to appoint a tax representative. Established in Northern Ireland, the fiscal representative will fulfill the company’s VAT obligations to the Northern Irish tax authorities on its behalf: filing VAT returns, paying VAT, claiming VAT refunds and carrying out tax audits.

Even when the appointment of a tax representative is not mandatory, a company may entrust the management of its VAT obligations to a tax agent. The difference between an agent and a tax representative essentially concerns the operator’s degree of responsibility. At EASYTAX, we will in any case use the term “tax representation”.

Why entrust your VAT obligations in Northern Ireland to a tax representative?

To secure your operations, lighten your company’s administrative burden, and control tax risks in Northern Ireland.
Intra-Community and Northern Irish VAT regulations are complex and subject to frequent changes. Declaratory obligations are recurrent and vary in frequency. Penalties for default or delay, as well as errors in flow assessment, can quickly prove financially onerous.

Don’t take risks, don’t pull your hair out: leave the management of your VAT obligations to specialists.

For VAT compliance in Northern Ireland, choose EASYTAX

Discover a simple, reliable and efficient tax representation service. EASYTAX handles all your VAT obligations, Intrastat, ESL, and your VAT recovery claims in Northern Ireland, in all European Union countries and certain non-EU countries. You have access to a dedicated consultant, who monitors your file and answers any questions you may have.

Need a tax representative in Northern Ireland? Contact us now.

Northern Ireland is one of the nations of the United Kingdom. Following Brexit, Northern Ireland has a special status with VAT and the European Union. To clarify this status, we have compiled this specific country sheet for Northern Ireland.

The UK economy is the 8th largest in the world and is essentially based on the service industry which accounts for three-quarters of GDP, notably due to the financial services industry.

Introduced in 1973, the UK VAT regulations are detailed in the Value Added Tax Act 1994. The United Kingdom joined the European Union in 1973, but has not joined the single currency or the Schengen area. Following the British referendum on 26th June 2016, the United Kingdom officially left the European Union on 1st January 2021 after lengthy negotiations to establish a withdrawal agreement.

The negotiated withdrawal agreement includes a protocol on Ireland and Northern Ireland, awarding Northern Ireland special status when it comes to VAT.
In accordance with that Protocol and in order to avoid a physical border between Ireland and Northern Ireland, Northern Ireland shall continue to be subject to EU VAT legislation on goods after 31st December 2020.
For services, on the other hand, Northern Ireland, like the rest of the UK, is considered to be outside the EU.

The VAT rates currently in force in Northern Ireland are as follows:

  • Standard VAT rate: 20%
  • Reduced VAT rate (1): 5%
  • Reduced VAT rate (2): n/a
  • Super reduced VAT rate: n/a
  • VAT parking rate: n/a
  • Zero VAT rate yes

Need a tax representative in Northern Ireland? Contact us now.

Do you need a VAT fiscal representative in Northern Ireland? Certain operations may require VAT registration and the filing of VAT returns in Northern Ireland:

To check whether your activities give rise to VAT obligations in Northern Ireland, use our VAT simulator .

Need a VAT tax representative in Northern Ireland? Contact us now.

When do e-sellers need to register for a VAT number in Northern Ireland?

In Northern Ireland , as in other European Union countries, e-sellers must register for VAT:

  • when the overall threshold for intra-Community distance selling of 10,000 euros is exceeded, and they have not opted to pay VAT in Northern Ireland via the One Stop Shop.
  • or when they hold a stock of goods in Northern Ireland and must report the stock supply transactions.

What are the VAT obligations for e-traders in Northern Ireland ?

In addition to VAT registration, e-traders must:

  • Apply the defined VAT rates in Northern Ireland: standard rate (20%), reduced rates 1 and 2 (5% and n/a).
  • Declare stock transfers between marketplaces‘ storage platforms, as well as the supply translactions for these stocks.
  • File periodic returns (VAT returns, intrastat, ESL), to ensure their VAT compliance in Northern Ireland.

Find out more:

Need a VAT tax representative in Northern Ireland? Contact us now.

Why identify yourself to VAT in Northern Ireland?

You may need a VAT number in Northern Ireland to fulfil your tax obligations in this country. Indeed, certain activities such as sales, purchases and subcontracting operations may require VAT identification.

Northern Irish VAT is named Value-added-Taxand the VAT numbers in Northern Ireland have the following structure: XI123456789.

How do I get a VAT number in Northern Ireland?

The administrations in charge of VAT in Northern Ireland are the following: Tax authorities, Ministry of Finance.

VAT identification is a relatively simpler formality than setting up a company, but beyond obtaining a VAT number in Northern Ireland, you’ll need to complete and submit periodic declarations to ensure your VAT compliance. Which is why we recommend foreign companies use a fiscal representative or tax advisor.

To check if your activities require VAT identification in Northern Ireland, use our VAT simulator or contact us.

Companies with a VAT number in Northern Irelandmust complete and file dVAT decl arations in Northern Ireland detailing all taxable income (sales) and expenses (costs), at regular intervals:monthly, quarterly , annually.

Failure to comply with the deadlines imposed by the Northern Irish authorities for the deposit and payment of VAT will result in the payment of penalties . For this reason, it is recommended that foreign companies use the services of an agent or a tax representative.

These penalties are defined as follows in Northern Ireland:

  • Penalties for failure to file a VAT return in Northern Ireland: Penalty of 2 to 10% of the amount of VAT due per reporting period.
  • Penalties for late payment of VAT in Northern Ireland: Penalty of 2 to 10% of the amount of VAT due per reporting period.

Need VAT assistance in Northern Ireland? Contact us now.

In addition to VAT returns, companies may be required to provide the Northern Irish authorities with Intrastat & EC Sales List returns:

  • Intrastat returns enable the Northern Irish authorities to compile foreign trade statistics.
    Companies must file these Intrastat returns as soon their turnover reaches the threshold.
    Intrastat threshold at introduction in Northern Ireland (1 500 000 GBP (1 743 112 EUR) excl.VAT per annum)
    – Intrastat threshold on dispatch in Northern Ireland (250 000 GBP (290 518 EUR) excl.VAT per annum).
    Failure to comply with the deadlines imposed by the Northern Irish authorities for the filing of these Intrastat returns wil incur a penalty payment for the company.
  • The sales summary returns (EC Sales List or ESL) or purchases (EC Purchases List or EPL) in Northern Ireland are for tax purposes.
    Failure to comply with the deadlines imposed by the Northern Irish authorities for the filing of these ESL returns wil incur a penalty payment for the company.

Our tax representation services enable you to fulfill all your VAT obligations in all countries of the European Union and beyond. Contact us today.

In principle, a non-resident company in Northern Ireland can recover all or part of the VAT incurred on its expenses.

There are three possible scenarios:

  • The company is established within the European Union or not, is already registered for VAT in Northern Ireland, or is obliged to register for VAT in Northern Ireland. In this case, it must apply for a VAT refund via the periodic VAT return filed in Northern Ireland, according to a periodicity: monthly, quarterly , annually.
  • The company is established within the European Union, is not registered for VAT in Northern Ireland and is not required to do so. In this case, a VAT refund should be requested via the electronic portal of the tax authorities in the country where the company is established.
  • The company is not established within the European Union and is not required to register for VAT in Northern Ireland. In this case, they must use the services of a fiscal representative to carry out what is required by the Northern Irish authorities on their behalf.
    > Learn more about our VAT recovery services.

Rely on our VAT recovery services in Europe. Contact us today.


*This information is subject to change without notice.

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